“This we owe to GSA’s future; to place our common welfare first, to keep our Fellowship united. For on GSA unity depend our lives, and the lives of those to come.”
Meeting was held Sunday, September 13th. Opened with the Unity Pledge, Serenity Prayer and reading of the 12 Traditions.
In Attendance: 10 GSRs
6 PBIG Trustees & Officers
6 Attenders
# 1. Treasurer’s Report:
The presentation “What are the Intergroup Expenses; where do they come from?” was given. All questions were answered. The full report, which was accepted, is attached below. The following motion (as laid out in the agenda) was passed:
“First things first.” Ensure that all Operating Expenses along with their Prudent Reserve be paid and set aside before considering other expenses. Passed Unanimously.
# 2. Meetings of Concern:
- All 10 AM now have leaders.
- All 7 PM (M – F) have leaders.
- 11 PM
- Thursday is removed from Schedule on website.
- Sunday needs a co – leader
- Kevin from LA will report back on all 11 PM meetings next month.
# 3. Announcements:
- Next Intergroup Meeting Sunday, Oct. 11, 2015 @ 5 PM – 6 PM EST
Call 712-432-5229 Pin = 4320188#
All are welcome, please join us.
- Next Tradition Meeting Sunday, Oct. 11, 2015 @ 4 – 4:45 EST
Call 712-432-5229 Pin = 4320188#
All are welcome, we study the Tradition of the month.
Closed with the Responsibility Pledge & the “We” version of the Serenity Prayer.
“I am responsible…when anyone, anywhere, reaches out for help I want the hand of GSA always to be there. And for that – I am responsible.”
Treasurer’s Report
- Website $500/year
- Rent computer services
- Hosting – buys us space on the Internet
- Domain name – buys us an individual address
- Webservant
- Administers the site – keeps us up and running
- Posts documents and changes as submitted.
- Rent computer services
- Performs upgrades i.e. enabled “mobile friendly” – we can access any part of the website from our smart phones or tablets.
- Corporation Fees $500/year
- Yearly filings, both state and federal
- Tax filings, both state and federal
- Attorney fees
- O. Box fees, bank expenses, stationary, stamps, etc.
- Financial Review $1,500 every three years
- Required by law as well as our bylaws
- Required for financial transparency in keeping with the Traditions
- Annual Expenses Summary
Our recurring annual expenses run about $1,500 per year.
September 2015 Specifics
| Balance as of 8/31/ 2015 | $4,147.17 |
| Expenses: | |
| Website Fees | – 500.00 |
| $3,647.00 | |
| Corporation Fees | – 500.00 |
| $3,147.17 | |
| 3 year review (our set aside amount) | -1,500 .00 |
| Balance = Prudent Reserve | $1,647.17 |
For clarity, some definitions of terms as discussed at the Intergroup Meeting
Operating Expenses: Regularly occurring, expected expenses, covered by regular income.
- For example, monthly rent paid from monthly salary.
- For us, website, corporation, and financial review fees
Set Aside Account: Money gathered for an extremely large, expected but NOT regularly occurring expense which can NOT easily be taken out of cash flow.
- For example, yearly house insurance payment which exceeds monthly salary
- For us, 3 year financial review.
Therefore, each month, you set aside (or earmark) a specified amount of that bill so that when the bill comes due, you can easily write the check.
Prudent Reserve: A certain percentage of income accrued for large, UNEXPECTED yet likely to occur expenses.
- For example, car repair
- For us, donations suddenly drop dramatically
